How to
Book a Hotel for the UEMS Congress
Please find
below all the information you need to book a hotel at the group rates secured by
UEMS. While we have negotiated competitive rates, we always recommend checking
the hotel’s website as well, since in some cases lower rates may be available
depending on availability at the time of your booking.
Please note
that we have secured a limited number of rooms at each hotel.
We strongly encourage you to book early, as availability is limited and demand
may be high. Each listing below clearly indicates the cut-off date,
after which any unbooked rooms will be released by the hotel. After these
dates, bookings will be subject to availability and rates may vary.
We will do our best to increase the room blocks as needed, depending on
demand and availability.
Novotel Leuven Centrum**** -
Main Congress Hotel
Vuurkruisenlaan 4 - 3000 Leuven
Email: h3153-re@accor.com - Phone: +32
16 21 33 37
Booking
this hotel against the group rate is only possible through the organisers, with
your registration. Room
block is limited.
Please refer to the registration page for the cancellation policy if you book through organisers.
Group
rates Single
Use
26
- 28 May 2026
€
159,00
29
- 30 May 2026 € 129,00
These
rates are for single use, per night, including breakfast and VAT.
Double use
rates increase with a breakfast @ €19,00 per night. City tax @
€3,50 pppn is not included.
No cut
off date
Martin’s
Klooster****
Onze Lieve Vrouwstraat 18 - 3000 Leuven
Email: mk@martinshotels.com - Phone:+32
16 21 31 41
Booking
this hotel can be done via this reservation form.
Group rates Single
Use
26
- 31 May 2026
€ 229,00
This
rate is for single use, per night, including breakfast and VAT.
Double use
rates increase with a breakfast @ €20,00 per night. City tax
@€3,50 pppn is not included.
Cut Off
Date: 3 April 2026
Pentahotel
Leuven****
Alfons Smetsplein 7 - 3000 Leuven
Email: info.leuven@pentahotels.com - Phone: +32 2 620 34 23
Booking
this hotel can be done via this web reservation link.
Group
rates Single
Use
26
- 31 May 2026
€ 187,00
These
rates are for single use, per night, including breakfast and VAT.
Double use
rates increase with a breakfast @ €25,00 per night. City tax @
€3,50 pppn is not included.
Cut Off Date: 4 May 2026
Radisson
Park Inn***
Martelarenlaan
36 - 3010 Leuven
Email:
info.leuven@parkinn.com - Phone: +32 16 61 66 00
Booking
this hotel can be done via this web reservation link.
Group
rates Single
Use
26
- 31 May 2026
€ 164,00
These
rates are for single use, per night, including breakfast and VAT.
Double use
rates increase with a breakfast @ €15,00 per night. City tax @
€3,50 pppn is not included.
Cut Off
Date: 26 April 2026
Ibis Leuven
Centrum***
Brusselsestraat
52 - 3000 Leuven
Email: h1457-re@accor.com - Phone: +32
16 29 31 11
Booking
this hotel can be done by sending an email with your requirements to h1457-re@accor.com and use the reference: UEMS 673 554.
Group
rates Single
Use
26
- 31 May 2026
€ 124,00
These
rates are for single use, per night, including breakfast and VAT.
Double use
rates increase with a breakfast @ €15,00 per night. City tax @
€3,50 pppn is not included.
Cut Off
Date: 15 April 2026
Ibis Budget
Leuven*
Martelarenlaan
10 - 3010
Leuven
Email: h6682-bo@accor.com - Phone: +32
16 47 98 80
Booking
this hotel can be done via this reservation form.
Group
rates Single use
25 May
2026
€ 84,40
26
- 28 May 2026
€ 109,40
29 May
2026
€ 96,40
30 May
2026
€ 109,40
These
rates are per single room, per night, including breakfast and city tax.
Double use
rates increase with a breakfast @ €10,80 per night. City tax @
€3,50 pppn is included.
Cut Off
Date: 24 April 2026
Further
Accommodation Options
Apart from
the hotels UEMS has secured rooms in for participants, Leuven offers a variety
of other hotels, B&B’s, apartments, and dorms. Booking and detailed
information can be found on the website of the Leuven Convention Bureau: https://www.visitleuven.be/en/staying-over
Practical Information
Spouses and other guests
According to UEMS regulations, guests will not be able to attend any
meeting related functions, including programme sponsored meals or coffee breaks unless they have a valid congress registration. The exception is made for the congress dinner on Friday evening. Guests are welcome to join and you can book an extra ticket with your registration.
Dress code
Business casual for attendance and all functions.
Electricity
Electrical sockets in Belgium are one of the two European standard electrical
socket types. If your appliance’s plug does not match the shape of these
sockets, you will need a travel plug adapter.
Currency
Belgium has the EURO as currency.
Weather
The May weather in Leuven averages 18 degrees Celsius (65F) during the
day. In the evenings temperatures can drop to around 12 degrees Celsius (55F).
